The Learning Tree
A daycare's website rebuilt as the front door to its operation — tours, enrollment, hiring, parent requests, and the staff's daily coverage board, all on one set of records.
What wasn’t working — and how it works now.
- 01The Daily — staffing boardWasn’t workingThe director planned the day's staffing in a shared doc classrooms couldn't see change.How it works nowShe edits the day once; every classroom screen shows the change within seconds.
- 02Tour bookingWasn’t workingTour requests by phone, then days of calendar tag.How it works nowFamilies pick a real open tour time online and it lands on the director's calendar.
- 03Enrollment & waitlistWasn’t workingPaper applications and a waitlist in a spreadsheet.How it works nowOnline enrollment checks live openings and places families on the waitlist automatically.
- 04HiringWasn’t workingRésumés by email — or no résumé at all.How it works nowApplicants apply online, or build a résumé on the spot.
- 05Parent noticesWasn’t workingVacations and two-week notices by text or a note at pickup.How it works nowParents submit them online and they go straight to the director.
Before — scattered
Tours and enrollment ran through phone calls; the day's staffing plan lived in a shared doc.
- Static website
- Phone calls
- Shared doc
- Paper forms
- Texts
- Email attachments
After — one connected system
Schematic- 1Family books a tour or enrolls online
- 2Openings and waitlist come from live data
- 3The director plans the day on The Daily
- 4Every classroom screen updates on its own
The Learning Tree is a daycare and preschool in Minot, North Dakota, caring for children from six weeks to twelve years. Every day depends on the right staff being in the right rooms, and every week brings tour requests, enrollments, job applicants, and parent notices.
Director
Plans staff coverage every day and handles enrollment, tours, and hiring.
Classroom staff
Need to know where they're needed right now — without asking.
Parents
Book tours, enroll, and send notices like vacations without a phone call.
Applicants
Apply with a résumé, or build one on the spot.
Before: a website that couldn't see the business.
- The website was static pages — every tour request and enrollment became a call or email someone retyped.
- The day's staffing plan lived in a shared document that classrooms couldn't watch change.
- Parent notices arrived by text, paper, and word of mouth.
- Hiring ran through email attachments.
After: one system from the website to the classroom.
A tour booked on the site lands on the director's dashboard with a real time slot. Enrollment checks live openings and places families on the waitlist. The day's coverage is edited once and shows live on every classroom's screen.
The Daily — a live staff-coverage board
Replaced the director's shared doc: she edits the day, and every classroom screen updates within seconds.
Online tours, enrollment, and waitlist
Families book and enroll against real availability; start dates and waitlist come from live data.
Careers and parent requests
Applications and parent notices go straight to the right screen instead of an inbox.
Text messaging done properly
Carrier-approved SMS programs with consent tracking, and STOP and HELP handled automatically.
That a small business's website can be the front door to its whole operation — and that the screens staff use every hour can feel as fast as the document they replaced.
We describe scope and workflows only. No performance metrics, revenue figures, or testimonials are published for this project.
Have a website that can't see your business?
That's exactly the kind of gap a Working Session is built to find — and to plan the way across.