Forney Wrestling Booster Club
A booster club's first season, built as one site: memberships, weight-class sponsorships, volunteers, and the schedule — with every dollar published alongside what it bought.
What wasn’t working — and how it works now.
- 01Memberships & sponsorshipsWasn’t workingPayment links, cash, and a sponsor list in someone's spreadsheet.How it works nowFamilies join and businesses claim one of 28 weight classes online, paid through Zeffy with no fees to the club.
- 02VolunteersWasn’t workingSign-up sheets on a clipboard at the meet.How it works nowParents claim volunteer shifts in the parent portal.
- 03Open booksWasn’t workingFamilies never saw where their money went.How it works nowEvery dollar raised is published with what it bought.
- 04ScheduleWasn’t workingDates scattered through group texts.How it works nowOne season schedule that syncs to families' own calendars.
What booster clubs usually run on
A patchwork that changes hands every time the board does.
- Website builder
- Payment links
- Sign-up sheets
- Group texts
- Treasurer's spreadsheet
After — one site the next board can run
Schematic- 1A family joins or a business sponsors
- 2Paid through a nonprofit processor with no fees
- 3Volunteers sign up for shifts
- 4Every dollar published with what it bought
The Forney High School Jackrabbits wrestling booster club supports the team through memberships, weight-class sponsorships, spirit wear, and a hosted tournament. It's run by parent volunteers, and the board turns over every few years.
Board and treasurer
Need a clean money trail and a site the next board can run without its builder.
Parents
Join, volunteer, and find the schedule in one place.
Local businesses
Sponsor a weight class and see where the money goes.
Coach
Announcements and the season schedule without chasing anyone.
The usual problem: nothing connects, and nothing outlasts the volunteers.
- Payments, sign-ups, and announcements each live in a different tool.
- Families can't see where their money went.
- Sponsors are tracked in someone's spreadsheet.
- When the board changes, the knowledge leaves with it.
After: the club runs from one place.
Memberships, sponsorships, volunteer sign-ups, and the schedule live on one site with a parent portal behind it. Payments go through a processor that charges nonprofits nothing, and the books are published.
Memberships and sponsorships
Families join and local businesses sponsor one of 28 weight classes; payments run through Zeffy, with no fees to the club.
Parent portal
Members sign in for the new-parent checklist, volunteer shifts, and club updates.
Schedule with calendar subscription
The season in one place, synced to families' own calendars.
Open books
Every dollar raised is published with what it bought.
That a volunteer-run club can have a site as good as the program it supports — and one built to outlast the people who built it.
We describe scope and workflows only. Kevin serves as the club's president.
Running your organization on five tools that don't talk?
A Working Session maps what you have and what one connected system would look like.